Academic Policies and Procedures
The unit of credit is the semester hour. It is defined as one
class hour per week (or its equivalent) for one semester.
Grade points indicate the quality of work. A C average (2.0)
is required for graduation. Grade points are earned in relation
to the grade received in a course.
Letter Grade Grade points per Credit
P (Pass) 0 (Not counted in GPA but credit is granted)
AUD (Audit) 0 (Not counted in GPA)
F (Failure) 0 (Counted as attempted credit)
XF (Failure based on unofficial withdrawal) 0 (Counted as
I (Incomplete) 0 (Not counted as attempted credit)
W (Withdraw-Passing) 0 (Not counted as attempted credit)
WF (Withdraw-Failing) 0 (Counted as attempted credit)
NR (Grade not reported by instructor) 0 (Not counted as
IP (In Progress) 0 (Not counted as attempted credit)
DP (Progressing in English 101 or 102) 0 (Not counted as
Grade Point Average
The cumulative grade point average (GPA) is based on the grade
point system and is computed by dividing the total number of
points earned per credit by the total number of credits
attempted. Grades of P, I, Aud, W, NR, IP, and DP are not counted
as credits attempted in computing GPA.
The cumulative grade point average for a straight A letter
grade in six three-credit courses is computed by dividing the
total number of grade points (A = four grade points multiplied by
18 credits = 72 grade points) by the number of attempted credits
(18 ), which would give the student a cumulative average of
4.000. grade point
UW-Superior no longer mails grade reports to students.
Students may access their grades on their E-Hive account as soon
as they are posted after the end of the term. Students on
academic probation or suspension are mailed a copy of their
transcript along with a letter explaining the policy.
Students earning a D or F in 100- to 200-level semester-long
courses through the middle of the term will receive a
mid-semester grade report. The student is encouraged to discuss
his or her academic performance with the instructor and/or
adviser to determine ways to improve course performance or
overall academic progress. Mid-term grades are not issued during
Change of Grades
It is the student's responsibility to call the instructor's
attention to any perceived error in grading as soon as possible
after grades are reported. The process must be initiated by the
eighth week of the term following the term in which the grade was
recorded, excluding summer. It is the instructor's responsibility
to correct grading errors by the end of the term following the
term in which the error was recorded. The instructor and
department chair authorize the change by signing a Change of
Grade Form. The department chair will then file it with the
Registrar's Office, where the record will be changed and the
student notified of the change of grade.
A change in grade after the semester following the semester in
which the grading error was recorded may be made only upon
approval of the Credits Committee for undergraduate grades and
the Graduate Council for graduate grades. Requests must be made
in writing and must be supported in writing by the instructor and
the department chair. These papers are forwarded to the
Registrar's Office for presentation to the Credits Committee or
to the Graduate Office for presentation to the Graduate Council.
Official dates for regular and evening class registration are
available in the Registrar's Office. Information regarding
registration procedures and policies will be sent to all new and
reentering students and to other interested parties upon request.
All inquiries should be directed to the Registrar's Office, Old
Full-time undergraduate students (12 credits or more) at
UW-Superior can cross-register for two classes per term, except
summer, at either the University of Minnesota-Duluth or the
College of St. Scholastica. UM-Duluth evening courses are not
available for cross-registration. Online courses, Extended Degree
courses and Continuing Education courses at UW-Superior are not
available for cross-registration. Registration forms are
available in the Registrar's Office, Old Main 139.
Students need to be aware that cross-registered courses are
counted in the total credit load. Additional fees will be charged
for credits over 18.
This program enhances the opportunities for the students of
the participating institutions to take advantage of the unique
strengths and offerings of all, and greatly increases the overall
numbers and varieties of the programs which are now available to
most students in higher education in our region.
Students wishing to use a cross-registered course to fulfill a
degree requirement should get confirmation that the course is
acceptable prior to enrollment. Repeating a course taken
previously at UW-Superior through cross-registration will not
remove the initial UW-Superior grade from the record. For courses
in a major, the department chair should authorize the
substitution. For general education courses, students should
check with the Registrar's Office.
Conditions of cross-registration include the provisions that
the course requested must have an opening for the student and
that the chair of the department in which the course is offered
has given permission for the student to enroll in the course.
Students must be enrolled at the home institution as full-time
students and maintain those credits for at least the first four
weeks of the term.
0 - 27 earned credits = freshman
28 - 55 earned credits = sophomore
56 - 83 earned credits = junior
84+ earned credits = senior
Students are officially enrolled only in those courses which
appear on the program on file in the Registrar's Office. Faculty
will record a grade for each course listed on the official
program even if the student does not attend. No grades will be
recorded in courses not appearing on the official program.
Refer to the chart Semester Credit Load for Undergraduate
Students to ascertain maximum credit
load for undergraduate students. Full-time status is 12-18
semester credits for undergraduate students. Additional fees will
be charged for credits over 18 or for online or Extended Degree
courses. Class standing is determined by the number of credits
earned, not by the number of semesters attended. Students who are
in academic difficulty or employed may find it beneficial to take
less than a maximum load. This load could be prescribed by their
advisor or by the Student Reinstatement Committee
Students carrying credits in UW-Extension (either UW-Superior
or UW-Madison) must include these credits in computing total
All students accumulating more than 165
credits (or 30 more than required by their degree program, whichever is greater)
toward their first undergraduate degree will pay the full cost of instruction.
This covers all resident undergraduate students including students pursuing a
double degree or double major. Exceptions include undergraduate special
students, students pursuing postbaccalaureate certification or licensure, and
Minnesota reciprocity students (until such time that Minnesota adopts a similar
The policy applies to all
UW System-earned credits and WTCS transfer credits accepted toward a
degree. Credits transferred from other institutions as well as other types of
credit or coursework for which credit may be awarded (such as advanced
placement, retroactive credits, credits by examination, remedial credits, etc.)
are not included in the credit limit.
The policy is effective
Fall Semester 2004. Surcharges will be applied to students in the semester
following the one in which they reached they earned the credit limit. (Students
enrolled Fall 2004, who had reached the credit limit in a previous semester,
will be assessed the surcharge in Fall 2004). The Registrarís Office will
notify students who are close to the credit limit.
Appeals for exceptions
because of extenuating circumstances may be made to the Excess Credit Appeals
Committee, which is comprised of the Registrar, the Bursar, and the Financial
Summer College Credit Load
Full-time status for summer school is six to nine credits for
undergraduate students. Maximum credit load is 14 credits,
including pre- and post-summer session courses. Undergraduates
enrolled for more than 12 credits must pay the per credit
The maximum load for graduate students during the summer
session is one credit per week of attendance or nine semester
credits for a nine-week session.
Enrollment in Courses
Students enrolled in English and Mathematics courses numbered
099 or lower will normally not be permitted to enroll for more
than 12 credits during that term. Courses numbered 099 or lower
are considered remedial courses and do not count toward the 120
credits needed for graduation. New freshman required to take ENGL
099 or MATH 099 must successfully complete remedial coursework
before completing 30 semester credits.
An auditor may enroll in a course, with the instructor's
consent, for which the auditor will receive neither grade nor
credit. The student is expected to attend class regularly but
will not be expected to submit assignments or take examinations.
Audited courses do not count toward a degree and cannot be
converted to credit after the last day to add classes. They do
not count in determining credit load. A student's transcript will
indicate "Aud" if the instructor determined that the
student has attended regularly and warrants an Aud grade. When
registering for an audit, indicate "Aud" credits on the
See the Tuition and Fees section of this catalog for
information on the costs of auditing courses.
A student is allowed a total of 15 elective Pass-Fail credits,
with the exclusion of ENGL 101 and ENGL 102. Additional credits
identified by the various departments and courses in the
student's major may not be taken Pass-Fail. Students in an
education curriculum cannot take COMM 110 on the Pass-Fail
system. Students in Business and Economics curriculums and other
students who wish to enroll in 300- or 400-level Business or
Economics courses may not include courses taken on a Pass-Fail
basis when determining their eligibility to enroll in 300- or
400-level Business or Economics courses. Details are specified in
the Business and Economics section of this catalog.
Students obtain the Pass-Fail form from the Registrar's Office
and must register for Pass-Fail on or before the date specified
in the University's Academic Calendar. Students who choose the
Pass-Fail option shall not have the opportunity to change their
decision. If a student receives a Pass under this system the
student may not at a later date repeat that course for a grade.
Students should be aware that it may be difficult to have
courses with Pass grades accepted in transfer to another
institution of higher education.
Program Change (Drop/Add)
Students may drop from or add courses to their official
program on or before the dates indicated in the University's
Academic Calendar. Students who are required to change sections
in a class must initiate this action on a Drop/Add Form.
A change in program is official only when the Drop/Add has
been processed in the Registrar's Office.
Name and Address Changes
The Registrar's Office should be notified
as soon as possible of a student's changes in name or address. Each student is
expected to maintain his or her mailing address through their E-Hive account or
through a change of address form submitted to the Registrar's Office. The
mailing address represents the address to which official university mail will be
sent during the student's career.
Students who wish to have
their billing statements mailed to an address different than their mailing
address should contact the Cashier's Office. Graduate students may request a
business address be entered by the Graduate Studies Office.
Administrative Drop Policy (Semester-Long Courses Only)
Students who register prior to the first day of class are
expected to attend the first meeting of each course. The
registration will be forfeited to provide space for other
students if the student does not attend the first meeting. In
extenuating circumstances where the first day of attendance is
not possible, the instructor or department chair may exempt the
student from the automatic administrative drop policy. Students
need to verify that they have been administratively dropped by
examining their class schedule two weeks after the beginning of
A grade of Incomplete (I) may be given by an instructor when a
student has been engaged for at least two-thirds of the class but
has been prevented by emergency circumstances from completing the
course. There should be, in the judgment of the instructor, a
reasonable probability that the student can complete the course
successfully without again attending regular class sessions or
needing extensive instructor supervision.
A grade of Incomplete must be removed by the end of the next
semester attended or within one year from the end of the semester
in case of non-attendance. If the course work is not completed
and the grade not recorded on the final roster within the
specified time, the grade will remain an I and cannot be changed.
Repeating a Course
All students repeating a course taken at UW-Superior must
complete a Course Repeat Card and submit it with other
Undergraduate students may repeat only courses taken at this
university in which a grade of C-, D+, D, D-, F, Aud, WF, W, I,
IP or DP was earned. These courses can be repeated only at this
campus. By repeating courses students may raise their grade point
averages. The grade of record is the grade earned in the repeat.
Repeating a course through cross-registration will not remove the
initial grade from the record.
Withdrawal from the University
A student wishing to withdraw from the University must obtain
an Official Withdrawal Form (WF) from the Registrar's Office and
return the completed form to that office.
If the Official Withdrawal Form is properly filed in the
Registrar's Office by the final date to drop classes, as given in
the University's Academic Calendar, the courses taken by the
student to the date of filing are not shown on the student's
If the Official Withdrawal Form is filed after the final date
to drop classes, the courses are listed on the student's
transcripts with a grade of W (withdrew, passing) or a grade of
WF (withdrew, failing).
Students should be aware that a WF is counted as attempted
credits in calculating grade point average and has the same
impact as an F.
The Official Withdrawal Form is not accepted by the
Registrar's Office during the scheduled final examinations week.
Therefore, the letter grades for each course are recorded on the
student's transcript as reported by the instructor on the final
Degree Progress Reports
Degree Progress Reports are available to students on a continuing basis.
A signed Progress Report must be completed by students during their
junior year (56-83 semester credits). The signed Progress Report
must be on file in the Registrar's Office the semester before the
student registers as a senior (84 or more credits). Failure to do
so will result in a hold being placed on the student's
registration. This report includes all coursework that a student
must complete to meet the General University, Major, Minor and
Graduation Requirements as stated in the student's catalog of
entry or exit. The document does not constitute a legal and
binding contract between a student at UW-Superior and the
The Registrar's Office furnishes transcripts to potential
employers, school officials, governmental agencies or to students
but ONLY with a Transcript Request Form or a letter containing
the student's signature. There is a $5 fee ($10 for rush
requests) for each transcript requested that must accompany the
request. The request should include: student's name while
enrolled, dates of attendance, Social Security number or Student
Identification Number (SID), whether graduate or undergraduate
transcript, and name and address of person or organization to
whom it is to be released. Telephone requests CANNOT be honored.
Transcripts cannot be issued if money is owed to the University,
or if any type of hold exists on the student's account.
Transcript requests are normally processed within 24 hours,
except during the last and the first week of each term.
Graduating students will receive a transcript with all grades and
the degree granted listed, along with their diploma, four to six
weeks after the end of their final term.
Students are expected to attend all classes. Absences from
class may be excused only by the instructor. Consult the course
syllabus for proper procedures for notifying the instructor in
case of emergency.
Group absences for both off- and on-campus activities, such as
field trips, music clinics, and athletic trips, must be cleared
with the appropriate administrator and a list of students
participating be made available for publication. The list of
students should be submitted to the Registrar's Office. Students
absent for University-approved activities will be excused from
class and allowed to make up missed course work. Instructors may
require students to compete a supplementary assignment in lieu of
class attendance. It is the student's responsibility to directly
notify the instructors prior to the absence.
Semester Honor Roll
To be eligible for a Semester Honor Roll a student must
complete 15 credits for the semester with a minimum grade point
average of 3.50.
Students should choose the academic pace that best meets their
personal goals; however, successful movement toward goals
combined with at least adequate acquisition of academic
competence is a responsibility of the student. The following
standards have been defined for undergraduate students classified
as freshmen, sophomores, juniors, seniors, or undergraduate
The policies and regulations listed below define the minimum
academic standards of the University. A separate set of standards
exist for financial aid and athletic eligibility.
Academic Good Standing
To be eligible to enroll for classes, a student must be
considered to be in academic good standing. Students who have
been suspended are not considered to be in academic good standing
and will be eligible to enroll for classes only after
reinstatement. An exception to this policy is made for summer
term enrollment. See the following section titled Academic
Students are placed on academic probation whenever their:
Cumulative grade point average drops below 2.0,
Semester grade point average is less than 1.66 regardless
of the cumulative grade point average.
Students on academic probation shall be restricted to
enrollment in a maximum of 12-14 credits (four courses) while
they are on probation. Students on probation must earn a 2.0
semester grade point average the following semester to remain in
good standing. Once the cumulative grade point average goes to
2.0 or above, they are no longer on probation. If students fail
to earn a 2.0 semester grade point average, while on probation,
they will be suspended.
Whenever students' semester or cumulative grade point average
fall below 2.00, the students will be notified before the start
of the next semester. Students may want to contact their advisors
before the beginning of the semester to discuss potential
modifications to the next semester's schedule.
Transfer students accepted with less than a 2.00 cumulative
grade point average from all previously attended institutions
will be admitted on academic probation.
Suspended students readmitted by the Student Reinstatement
Committee will be readmitted on academic probation.
At the end of each term the University reviews the academic
records of all students. Students previously on probation will be
suspended if their semester grade point average is less than 2.0.
Students suspended for failure to maintain academic good
standing shall be declared ineligible to continue to enroll
during any fall or spring term. Suspended students may attend
classes during any summer session or J-Term without being
Suspended students are required to petition for readmission no
matter how long ago the suspension occurred unless they have
raised their cumulative grade point average over 2.0 through
summer term enrollment. Petitions for readmission should be filed
with the Registrar's Office at least one week before the
beginning of the term in which they wish to re-enter.
Students will not be considered for readmission before the
lapse of at least one semester unless it can be demonstrated to
the Reinstatement Committee that the academic suspension was due
to factors beyond the students' control and that the cause for
the suspension has been removed. If students have been suspended
previously and been readmitted, they will not be eligible to be
considered for readmission until a period of one year has elapsed
unless they can satisfactorily demonstrate that the cause for
suspension has been removed.
Re-entry transfer students must furnish official transcripts.
Admission, even after the above waiting periods, is not
guaranteed. It will be necessary for the students to demonstrate
that their studies can be successfully completed.
If students' written Petition for Reinstatement are denied,
the students have the right to a personal appeal. Students will
need to meet with the Reinstatement Committee personally.
Students should be aware that a personal appeal must be supported
by information and/or documentation over and above what was
provided on the written petition, if the appeal is to have a
chance to succeed.
Course credits from college parallel courses earned in
institutions previously attended are recorded on the student's
academic record at UW-Superior. Course numbers on the Transfer of
Credit Analysis Sheet are converted to UW-Superior course numbers
whenever possible. The Credits Committee may take action to award
transfer credit for courses for which UW-Superior does not have a
comparable department or curricular area, or for which
UW-Superior does not have a direct course equivalent. Where
appropriate, these credits will apply toward satisfying general
education and other degree requirements.
If a specific course number appears in the evaluation, the
student should not enroll in that course at UW-Superior. This
would result in loss of credit, since duplicate credit for a
course is not allowed. Transfer grades are not computed in the
grade point average by the university except for those taken as
part of the cross-registration program. Grades earned at
UW-Superior or through cross-registration are the only ones used
in calculating a grade point average except as indicated below.
Grades in transfer courses applying to majors in the
Accounting, Business Administration, Computer Information Systems
or Economics will be computed to ensure that all students'
graduation from a major program meet the same minimum grade point
Transfer course grades may be used in determining the
eligibility for admission into the Teacher Education Department
and for participation in the professional and field experiences
within the department.
If the student wants to appeal the transfer analysis, he or
she may contact the admissions office before proceeding with
academic advising and registration.
In cases where a transfer student has completed a course to
meet a General Education requirement at his or her previous
institution but which does not meet a requirement at UW-Superior,
he or she may petition the Credits Committee to substitute the
course for an appropriate specific General Education requirement.
It is the responsibility of the student to provide the
appropriate documentation such as catalog copy or degree audit
from the previous institution to support the request.
The Credits Committee will broadly interpret course
substitution requests according to the Principles of
Accommodation. The Credits Committee will accept General
Education/liberal arts requirements in the broad academic areas
of non-Western and diversity, humanities, social sciences,
natural sciences and physical sciences, and fine and applied
arts. In recognition of the high quality of instruction at all
University of Wisconsin institutions and in the interest of best
serving students, transfer credit may be awarded by the Credits
Committee for courses, curricular areas, and departments which
are not offered at UW-Superior. In general the Credits Committee
will award maximum credit earned from the transfer institution.
The number of credits earned for a course taken on the quarter
system must be multiplied by 2/3 to convert to the semester
system. Thus a course for three quarter credits would be changed
to two semester credits when transferred to UW-Superior.
Coursework equivalent to Freshman English composition must
have been completed with a grade of C- or better for the credit
to be accepted at UW-Superior. A grade of C- or better in Speech
Fundamentals is required for students in an education curriculum.
Credits Allowed By Examination,
Extension and Correspondence
A maximum of 40 semester credits earned through any
combination of examination, extension courses, and correspondence
courses is acceptable toward the baccalaureate degree. Credits
earned through University of Wisconsin-Extension Independent
Study are exempt from this policy.
Credit by Examination
The University believes students may acquire knowledge and
skill competencies through and by experiences which are not
necessarily tied to the traditional campus setting. It is the
philosophy of this University to allow students credit by
examination opportunities in order to broaden students'
educational opportunities and accelerate their progress toward
completion of degree requirements.
Students transferring to UW-Superior shall have the
opportunity to transfer up to 32 semester credits acquired
through credit by examination in those courses and disciplines
for which credit by examination opportunities are provided at
Credit by examination can be pursued through two different
A. Departmental Examinations
The following guidelines have been established for
Departmental examination opportunities may be available
in courses offered for undergraduate credit. Instruction
and evaluation are the responsibilities of academic
departments. Accordingly, academic departments will
designate those courses eligible for departmental
examination and will determine the standards, methods,
and procedures for course content and credits.
Where departmental examination credit is awarded, an
appropriate letter grade or Pass will be assigned as
determined by the faculty in the department. Credit
received through examination will be so noted on
transcripts. Courses completed by departmental
examination will not be computed in determining students'
grade point averages.
No entry will be made on a student's transcript except
when he or she successfully completes a course according
to the requirements for departmental examinations.
Students have the opportunity of acquiring up to 32
semester credits by examination, whether by departmental
examination or by CLEP/DANTES examination.
To have the opportunity for credit by departmental
examination, students must make arrangements with the
appropriate academic department. Once this has been done,
the student must secure an examination form from the
Registrar's Office and pay a $20 per course service fee
to the Business Office before taking the examination. A
receipt showing payment of this fee will be verified by
examiners at the time the examination is scheduled.
Students will not be allowed to acquire credit by
departmental examination in courses in which they already
have earned a grade.
Students will not be allowed to repeat an examination for
credit in a course in which they have previously
attempted to gain credit by examination.
Academic departments will provide opportunities for
departmental examinations during the registration period
and the first three weeks of each semester or summer
school session. Departmental examination credits must be
received in the Registrar's Office no later than the end
of the fifth week of the semester to be recorded for that
It shall be the responsibility of the department chairs
to see that departments develop plans and procedures for
credit by departmental examination.
B. CLEP-DANTES Examinations
Students at UW-Superior may receive college credit for passing
scores on certain examinations offered by the College Level
Examination Program (CLEP) and the Defense Activity for
Nontraditional Educational Support (DANTES). These examinations
are offered by appointment only. CLEP tests are offered online
only. The following policies and procedures must be followed in
receiving credit for CLEP or DANTES:
CLEP or DANTES examination credit is awarded only for
course exams approved by UW-Superior faculty.
Only students enrolled at UW-Superior may receive credit
for CLEP or DANTES examinations. Students who take
examinations before actual enrollment at UW-Superior will
receive college credit only after enrolling.
Students may acquire up to 32 semester credits by
examination, whether by departmental examination or
Credits awarded at UW-Superior for CLEP/DANTES may or may
not be transferable to other institutions. Transfer of
credit is at the discretion of the institution to which
students are transferring.
When successful on a particular examination, students are
awarded credit for the course (no grades are awarded).
Failure on an exam is not recorded on student records.
Students can repeat the examinations six months after the
Normally, students will not be allowed to gain credit by
examination for courses in which they already have earned
Obtain testing registration forms from the testing
coordinator, Erlanson Hall, Room 105.
C. Advanced Placement Examinations (AP)
Secondary school students may have participated in the
Advanced Placement Program in high school.
Credit may be awarded for a score of 3 or above on
Contact the Admissions Office in Old Main, Room 136.
Credit for Military Experience and Schools
Students who have served in the armed services may receive
credit toward graduation for certain specialized training
programs completed while in military service. In awarding credit
for such technical or specialized training, the recommendations
of the American Council on Education are followed:
Contact the Admissions Office in Old Main, Room 136.
Servicemembers Opportunity Colleges
UW-Superior has been designated an institutional member of the
Servicemembers Opportunity College (SOC), a group of more than
400 colleges and universities providing voluntary post-secondary
education to members of the military throughout the world. As a
SOC member, UW-Superior recognizes the unique nature of the
military lifestyle and has committed itself to easing the
transfer of relevant course credits, providing flexible academic
residency requirements, and crediting learning from appropriate
military training and experiences. SOC has been developed jointly
by educational representatives of each of the armed services, the
Office of the Secretary of Defense and a consortium of 13 leading
national higher education associations; it is sponsored by the
American Association of State Colleges and Universities (AASCU)
and the American Association of Community and Junior Colleges
(AACJC). Contact the Admissions Office in Old Main, Room 136.
Credit for Prior Learning
Through Portfolio Assessment
In 1977, UW-Superior approved a policy for granting credit
based on prior learning experience. The policy states that to
have learning experience evaluated for degree credits, three
criteria must be satisfied:
What was learned must be related to courses, disciplines,
academic areas and/or academic programs at an accredited
higher education institution. allowances of credit must
be dependent on the availability of reliable evaluation
criteria and expertise. If the learning experiences are
not academically related, there is no adequate framework
Verification and documentation of what was learned must
be presented. If evidence to verify and document the
learning experience is not presented, there is no basis
for judgement and evaluation.
What was learned must be communicated to the appropriate
faculty member(s). If what was learned from the
experience can not be communicated, then evaluation is
impossible. A documented portfolio is prepared by
students and evaluated by the faculty. If the faculty
members recommend credit and the credit is approved by
the university administration, it can be used to fulfill
graduation requirements for the baccalaureate degree.
Assessment fees are paid at the end of the evaluation and
prior to credits recorded on transcript. Fees are based
on the number of credits awarded. For more information on
assessment guidelines, assessment forms and sample
portfolios, contact the Assessment of Prior Learning
Coordinator in Erlanson Hall, Room 105.
Rights to Access and Release of Records
Students are entitled to review those educational records
maintained by the University which are directly related to them.
Except for that information forbidden by the law, the following
files and all information contained therein shall constitute
students' official educational records at UW-Superior:
Registrar's file-Registrar; Graduate file-Director of Graduate
Studies; Placement file-Director of Center for Academic and
Career Advisement; Financial Aid File-Director of Financial Aid.
A written request by students for a review of their records may
be filed with the above designated person responsible for a
particular portion of the students' records.
Academic and clerical staff employed by the University have
access to student educational records which include transcripts,
recommendations, evaluation, financial records, petitions,
honors, standardized test scores, and correspondence.
Student information shall be released only in accordance with
the provisions of the Family Educational Rights and Privacy Act
of 1974 and the following institutional policy of UW-Superior:
All information declared confidential by the Act or
excluded from the definition of "educational
records" in the Act is unavailable for students'
After reviewing their records, students may request the
appropriate office maintaining the record to remove or
modify specific information contained in the record which
the students believe misleading, inaccurate, or
If students' requests are denied, they may insert in the
record a written explanation relative to the contents, or
they may file in the appropriate office a notice of
intent to appeal which will be heard by a student-faculty
Students are notified that the Education Amendments Act of
1974 (Family Educational Rights and Privileges Act of 1974)
states that the following information can be considered to be
directory information and therefore is available to the public:
Date of birth
Major field of study
Participation in officially recognized activities and
Weight and height of members of athletic teams
Dates of attendance
Degrees and awards received
The most recent previous educational agency or
Students have the right to inform the University that any or
all of the above directory information should not be released
without their prior written consent. If students wish to restrict
the release of this information, they must complete a written
request to that effect and submit it to the Registrar's Office.
Information other than the items listed above will not be
released without the student's specific written permission except
as provided by law.
UW-Superior routinely reports student achievement to the news
media for publication or broadcast. Examples of such reports are
those for students graduating, achieving distinction on the
dean's list or other academic or extra/co-curricular activity. If
you do not wish your information to be released you must complete
a written request to restrict that information with the
Registrar's Office. See "Directory Information."
Accommodations of Religious Beliefs
UWS 22.01 DECLARATION OF POLICY. It is the policy of the Board
of Regents that students' sincerely held religious beliefs shall
be reasonably accommodated with respect to scheduling all
examinations and other academic requirements. The Board of
Regents adopts this chapter in order to ensure that all
institutions of the University of Wisconsin system have in place
appropriate mechanisms for ensuring the reasonable accommodation
of student's sincerely held religious beliefs, and for appeals
related to these matters.
UWS 22.03 ACCOMMODATION OF RELIGIOUS BELIEFS
1. A student shall be permitted to make up an examination
or other academic requirement at another time or by an
alternative method, without any prejudicial effect,
There is a scheduling conflict between the
student's sincerely held religious beliefs and
taking the examination or meeting the academic
The student has notified the instructor, within
the first three weeks of the beginning of classes
(within the first week of summer session and
short courses) of the specific days or dates on
which he or she will request relief from an
examination or academic requirement.
Instructors may schedule a make-up examination or course
requirement before or after their regularly scheduled
examination or other academic requirement.
Instructors shall accept, at face value, the sincerity of
students' religious beliefs.
Safety and Health Policy
The University of Wisconsin System will provide and maintain
adequate facilities for a safe and healthy learning environment.
It is the University's responsibility to work with faculty and
staff so that they are equipped to educate their students on
practices and procedures that ensure safety for all members of
the University. Employees with instructional responsibilities are
expected to comply with state and federal safety laws and
regulations in their institutional areas.
Certain courses and research projects require that the
students work with hazardous materials while engaging in academic
studies. Instructors of these courses and research projects shall
inform and train students on procedures that will maintain the
students' personal health and safety and provide them with
information on the hazards of specific chemicals that will be
used during their course of study. Furthermore, instructors will
enforce and follow safety policies. Prior to use of hazardous
materials and equipment, the student shall review the procedures
and information, and discuss any associated concerns with the
Access to Public Records
The archivist has been designated by the chancellor as the
custodian of all public records maintained at UW-Superior. Normal
office hours are 7:45 a.m. to 4:30 p.m. on weekdays. Requests for
records should be made directly to the designated custodian
during normal office hours or by mail addressed to Laura Jacobs,
Jim Dan Hill Library, University of Wisconsin-Superior, (715)
394-8343. Records which are readily available will be provided
If an extensive search is required, the person making the
request will be notified of costs when they reach a level of $50
or more. Copying charges are 5 cents per page. If copies of
records are to be mailed mailing, processing and copying charges
will be made. Should the total charge exceed $5, the charges must
Use and Disclosure of Social Security Number
Federal law (20 U.S.C., Section 12-32g.) allows the UW System
to request and use the Social Security number for routine record
keeping and institutional statistics. It may be used in
connection with necessary billing and collection efforts which
may include disclosure to federal, state, or local agencies; to
private parties such as relative, present and former employers,
business and personal associates; to guarantee agencies; to
educational and financial institutions; to credit bureaus and
collection agencies and to agency contractors in order to verify
your identity, determine program eligibility and benefits, permit
servicing or collecting of a debt, enforce the conditions or
terms of a debt, counsel you in repayment efforts, investigate
possible fraud and verify compliance with any relevant program
regulations, and locate you in the event you become delinquent in
the repayment of a debt.
If you intend to apply for financial aid, the Social Security
number is required. As applied to financial aid, it may be used
for a number of purposes, including verification of the identity
of the borrower or recipient and as an account number throughout
the life of a loan; determination of program eligibility;
certification of enrollment and student status; determination of
eligibility for deferment, cancellation or repayment by third
parties; determination of eligibility for disability or death
claim; and - in cases of delinquent or defaulted loans - for
tracing the borrower and collecting.
Use and Disclosure
of Racial/Ethnic Information
The U.S. Department of Education requires the University to
report the number of students in various racial/ethnic
categories. Your cooperation in furnishing accurate information
Racial/ethnic heritage information will be treated as
confidential and will not appear on academic records, grade
reports, class lists or transcripts. Individual student
racial/ethnic information will not be supplied to persons outside
the UW System, unless the student gives prior written consent.
Within the university system, individual student racial/ethnic
information will be released only by approval of the chancellor
or a designee of the cshancellor.
Use and Disclosure of Disability Information
In accordance with federal law, "The information
requested will be used solely in connection with the UW System's
remedial action obligations or its voluntary action efforts; ...
the information is being requested on a voluntary basis and will
be kept confidential; ... refusal to provide it will not subject
the applicant to any adverse treatment and ... it will be used
only in accordance with this part." Release of group
disability information will be controlled by a University policy
concerning release of student information.